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VanWest College is seeking a Co-op Coordinator to support students in achieving meaningful and successful co-op experiences. This role is responsible for coordinating all co-op-related requirements, providing administrative support in accordance with college policies, and delivering career planning, job search, and employment advising services.

The ideal candidate is highly organized, proactive, and student-focused, with strong interpersonal, communication, and problem-solving skills.

Key Responsibilities

1. Documentation & Administration

Manage all co-op-related, mandatory, and time-sensitive student documentation in accordance with VanWest College policies and protocols
Maintain accurate and organized student records (both physical and digital)
Administer and monitor students’ bi-weekly reporting, ensuring compliance and performance tracking
Provide guidance and support to improve student reporting quality and consistency
Schedule and conduct regular site visits for students working off campus
Liaise with employers to gather feedback, seek referrals, and identify future employment opportunities

2. Student Advising, Career Support & Workshops

Provide individualized guidance to help students develop realistic co-op goals and work experience plans aligned with their program
Assist students in preparing and improving professional resumes and cover letters
Conduct interview preparation sessions (one-on-one and group)
Plan, develop, and deliver workshops on topics such as resume writing, job search strategies, interview skills, workplace readiness, and professional communication
Facilitate group workshops and presentations for new and continuing co-op students
Meet with students by appointment to provide ongoing support and coaching
Prepare for new term intakes, including co-op orientations, student profile creation, and updating student records
Communicate accurate and up-to-date information regarding co-op processes, requirements, and expectations

3. Employer Engagement & Job Development

Support the development of co-op employer partnerships through networking, outreach, and relationship building
Identify potential employers by researching job boards, industry directories, and market trends
Promote VanWest College to prospective employers and encourage participation in the co-op program
Assist in organizing and participating in job fairs and employer engagement events

4. Reporting & Supervision

Report to and receive direction, training, and support from the Co-op Coordinator Lead
Contribute to team reporting and continuous improvement initiatives

Qualifications

Post-secondary education in a relevant field such as Business, Human Resources, Marketing, Communications, or Social Work
Experience in administrative roles, recruitment, or customer/client service
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent interpersonal, verbal, and written communication skills
Ability to take initiative and work both independently and collaboratively

Assets:

Experience in student advising, career counselling, or employment services
Experience in facilitating workshops or group training sessions
Familiarity with co-op or work-integrated learning programs

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